7 Steps to Discover the Finest Property Administration Software program

When you’ve created a brief checklist of choices based mostly in your safety wants and colleagues’ suggestions, you can begin evaluating options. Most suppliers provide a fundamental software program package deal.

Test the checklist beneath to make certain that it consists of what’s important to working what you are promoting.

A phrase on easy property administration software program

At first look, it’d really feel proper to go for software program that emphasizes simplicity above all else. In spite of everything, why select feature-heavy choices when your wants aren’t complicated otherwise you’re new to utilizing software program for what you are promoting?

As you get used to your new expertise, nonetheless, you’ll discover that having extra options beneath one roof can really make your job simpler in the long term than taking a piecemeal strategy to picking solely the instruments you want in the intervening time.

Right here’s the caveat when contemplating easy property administration software program: the instruments ought to be easy to make use of, not easy, or fundamental of their capabilities.

The very best software program for property administration shouldn’t restrict you to a couple fundamental options. As a substitute, search for an answer that makes it simple to make use of a broad, versatile set of instruments. The very best software program on the market combines the options beneath in an easy-to-use package deal.

Should-Have Options:

Full basic ledger accounting 

Are you able to monitor each greenback paid by residents, paid out to homeowners, and owed to distributors regardless of what number of properties, financial institution accounts, and enterprise bills you handle? Additionally, how does the system permit you to account for various property varieties?

Take a more in-depth take a look at 8 methods purpose-built accounting software program saves you time and fear.

When tax season rolls round, software program with full basic ledger accounting and the power to file on-line can hold you compliant and saves you time, particularly if that software program helps you to simply file particular varieties like 1099s.

Right here’s what an efficient efiling instrument appears like in motion:


Are you able to create and ship stories to traders or property homeowners from inside the software program? Are you able to monitor the efficiency of your leasing exercise and enterprise’ profitability?


Are you able to provide residents on-line funds choices? Does the ePayment instrument you select sync together with your accounting system and keep on prime of any delinquencies, late charges, and different expenses?


Can your residents, homeowners, distributors, and staff log into the system to view and pay cash that’s owed or report and monitor work that must be executed? You shouldn’t should pay further for these entry factors.


Are you able to retailer leases, addenda, receipts, and photographs within the software program? Is there a storage restrict?

Upkeep Administration 

Are you able to create work orders from a upkeep request and ship them on to contractors?

Rental Listings 

Are you able to create branded listings in your vacancies? Are you able to syndicate them out to Trulia, Zillow, Zumper, and different itemizing websites? Are you able to retailer this knowledge to repost at any time?

Transfer-In/Transfer-Out Processes 

Are you able to coordinate contactless property pre-screenings, showings, and inspections?

Lead-to-Lease Administration 

Can potential residents apply on-line from their smartphones? Are you able to carry out a tenant screening by way of the software program? Does the software program present digital lease signing?


Can you employ the software program to speak with residents and homeowners? How are you going to try this (i.e., by way of push notifications, texts, message boards, or emails)?

When you’ve checked off these fundamental capabilities, you may consider extra, premium options. Be sure you ask if you happen to can add them à la carte.

Options for Development:

Enterprise progress and lead era  

Are you able to monitor key knowledge (income, leads, profitability of various models and investments) inside the software program? How simple is it to entry that knowledge and share stories with each crew members and property homeowners?

Renters insurance coverage capabilities  

Does your software program provide tenants a straightforward and cheap possibility for renters insurance coverage that may function an extra income for what you are promoting?

Your personal branded web site  

Are there instruments that will help you simply create your personal skilled web site that displays your values, model, and the aggressive edge your organization brings to the desk? Does the web site really feel really personalised and never “cookie-cutter?”

Open API 

The flexibility to take CRM, leasing, and efficiency knowledge out of 1 piece of software program and join it to a different. Most frequently used to make workflows extra environment friendly or report on KPIs.

What Does an Open API Imply for Property Administration Firms?

On-line property administration software program integrations

When software program simply integrates with different expertise, you’re capable of faucet into a fair broader vary of options to fulfill your wants.

Take a look at Buildium Market for an instance of what a property management-specific ecosystem of instruments appears like.

What about buyer success?

The way you consider a expertise associate ought to go above and past the options. Whereas not a technical product characteristic, the supply of a talented, skilled buyer success crew is a should so that you can ramp up rapidly and get worth out of your software program.

Contemplate the next:

  • Coaching and onboarding assist
  • On-demand studying choices like product movies and tutorials
  • Telephone and ticket assist
  • Different academic sources that make you even higher at what you do

Evaluating On-line Property Administration Software program?

It helps to have all the small print in a single place. Take a look at our helpful property administration software program guidelines to check options.

What About Specialised Property Administration Software program?

Most of the digital options on the market are adaptable to property administration firms of various sizes and specializations. If you’d like a deeper look into particular software program capabilities in your portfolio sort, discover our guides on:

Single household property administration software program

Multifamily property administration software program

Affiliation property administration software program